Reconcile/This week
LOCAL WORKSPACERL
DISTRIBUTOR

Add a distributor

Who you order from, and the rep who gets the email when something is off.
APPROVAL

Approve this invoice
MESSAGE LOG

Log a message

Every message about an invoice lives with the invoice. Paste what was sent or received, so nothing stays only in a text thread.
LINES FROM TEXT

Paste the lines

One line per product. Copy them from the distributor’s email, the portal or a spreadsheet. Reconcile reads the quantity and the unit price from each line.
PLEASE CONFIRM

Are you sure?
INSIDE RECONCILE

Ordered, billed, received.

Every week a bar orders from its distributors. Ten bottles are ordered, four arrive, one is a substitute nobody asked for, and the invoice bills for ten. Reconcile catches that at the door and keeps the record.

  1. Enter the order when you place it: products, quantities, agreed prices.
  2. Add the invoice when the truck comes. Photograph it, paste the lines or type them.
  3. Tick off the delivery on your phone: what arrived, what was damaged, what was swapped.
  4. Read the check. Shorts, overs, substitutions, price changes, damage and missing credits, each with a dollar amount.
  5. Send the email to your rep from your own inbox. Reconcile drafts it; a person sends it. Log the reply here.
  6. Approve, then pay. The invoice waits in Needs approval. Nothing counts as paid until a manager approves it, as billed or at the corrected amount.
  7. Keep the record. Order, invoice, delivery check, every message, the approval and the payment on one page you can print or save as a PDF.

In this beta: everything stays in this browser on this device. No account, nothing uploaded. Invoice lines are typed or pasted; reading them from a photo or PDF is the next step and the hook for it is in place. Emails go out through your own mail app, never from Reconcile. Export a backup from Settings before clearing browser data.